Agencies, Individuals or Groups outside the IBT, or TAMUS HSC must download, complete and return the following form to:

Fax: 713-677-7792
Jerry Cochran
Project Coordinator
Office of the Director

• Rental Agreement Form for Use of IBT Facilities (PDF format)

• Rental Agreement Form for Use of IBT Facilities (Microsoft Word document)

NOTE: Please be sure to include your contact information including address, phone number and e-mail address in your Rental Agreement.

Once your Rental Agreement has been approved, you will receive an e-mail confirmation describing exactly where to enter your actual reservation information.

Room Rates:
Auditorium (Second Floor) $750 per day
Board Room (Rm. 1105) $500 per day
Audiovisual Services $45.00 per hr / 4 hr minimum
Custodial Services $25.00 per hr / 4 hr minimum

Parking: All visitor parking is located at Garage 8 across Shamrock Street at a cost of $9.00 per day. The IBT does not validate parking. Loading and unloading of all materials are to be done at the loading dock on the north (Holcombe) side of the building. No vehicle may be left unattended in the driveway.

Food Service: All catering must be arranged and handling by the individuals or the party that have reserved the conference rooms. IBT does not provide catering or food service. Food and beverages are not allowed in the auditorium. Tables may be set up outside the Auditorium for catering.

Room Use: Signs, banners and decorations may not be affixed to the wall. They must be free standing, such as signs on easels or tables. The use of tape, nails, staples or glue on any wall or ceiling is prohibited. The IBT is a non-smoking facility, all tobacco products are not allowed. Torches and candles are prohibited. Trash must be placed in the appropriate receptacles at the event's conclusion.

Housekeeping and/or Security: If Housekeeping or a Security guard is required for hours other than normal business days 8:00 a.m. - 5:00 p.m., a fee of $25 per hour, minimum four (4) hours is charged.